five Myths About Payroll Taxes | The U.S. Compact Company Administration


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By BarbaraWeltman, Guest Blogger

Published: March 12, 2019
Updated: March 12, 2019

If you want to develop your organization, you in all probability want to employ personnel to support you. Becoming an employer and expanding your employees entails a lot of responsibilities, one particular of which is seeing to payroll taxes. Regrettably, there are a lot of myths about these taxes. Right here is the reality:


1. Myth: Transforming personnel into independent contractors to save on payroll taxes is straightforward

Reality: You in all probability know that it charges significantly less to use an independent contractor than to have an employee on employees. The cause: the price of payroll taxes, along with insurance coverage and positive aspects apply only for personnel. But do not believe you can just reclassify a worker who’s been your employee as an independent contractor. The IRS, as properly as other government agencies, are on the lookout for just such action.


The classification of a worker depends on a lot of things, most of which boil down to a matter of manage. Basically, if you have the suitable to say when, exactly where, and how operate gets completed, you are most likely dealing with an employee. The IRS makes use of 3 categories of things to assess the degree of manage: behavioral, monetary, and sort of partnership. A lot of states, which includes California, use an ABC test:

  1. The worker is cost-free from the manage and path of the hirer in connection with performing the operate
  2. The worker performs operate outdoors of the usual course of the hiring entity’s organization
  3. The worker is generally engaged in an independently established trade, occupation or organization of the similar nature as the operate performed for the hiring entity


two. Myth: All tax-cost-free positive aspects are exempt from payroll taxes

Reality: Getting tax-cost-free fringe positive aspects suggests that personnel do not have to spend earnings tax on what they obtain. Having said that, it does not imply that employers are off the hook for payroll taxes. For instance, 401(k) contributions produced by personnel via salary reductions are nevertheless topic to FICA. And adoption help is exempt from earnings tax withholding since the advantage is tax cost-free to personnel but is nevertheless topic to FICA and FUTA taxes. You can come across a list of numerous fringe positive aspects and their tax therapy for employment tax purposes in Table two-1 in IRS Publication 15B.


three. Myth: You can spend employment taxes with your quarterly employer tax return

Reality: In common, you have to deposit federal earnings taxes withheld and each the employer and employee share of FICA with the U.S. Treasury employing the Electronic Federal Tax Payment Method (EFTPS). Also, deposits are essential for FUTA tax for the quarter inside which the tax due is far more than $500.


four. Myth: Outsourcing to a payroll service provider relieves you of liability

Reality: Rather than handling payroll in-property, a lot of companies use an outdoors payroll service provider to manage the chore of computing payroll taxes, withholding them from employees’ paychecks, remitting payroll taxes to the government, and filing employment tax returns. What occurs if a payroll provider fails to remit your revenue to the government? Or it fails to timely file employment tax returns? Regrettably, you are nevertheless on the hook for these obligations. You might have a lawsuit against the payroll service provider for theft, breach of contract, or other poor action. You can even file a complaint with the IRS on Kind 14157 if you suspect your payroll service provider of improper or fraudulent activities with regards to the deposit of your taxes or the filing of your returns. But it does not relieve you of your obligations to the government.


five. Myth: Incorporating relieves you of liability for unpaid employment taxes

Reality: You might believe that obtaining incorporated your organization or formed a restricted liability business (LLC), you have comprehensive individual liability protection. You do not. If you are a individual accountable for withholding, accounting for, or depositing withheld employee taxes (their earnings tax withholding and their share of FICA) and you willfully fail to do so, you can be held personally liable for all of these taxes, plus interest. This is named a trust fund recovery penalty and it can be applied to organization owners even if they have corporations or LLCs.


Final believed

In addition to any federal level payroll tax obligations, you might also have state-level employment taxes to contemplate. Obtain out far more about federal employment taxes from the IRS. Verify with your state tax or income division to understand about your obligations on the state and regional levels.


About the Author:

Barbara Weltman

Guest Blogger

Barbara Weltman is an lawyer, prolific author with such titles as J.K. Lasser’s Compact Company Taxes, J.K. Lasser’s Guide to Self-Employment, and Smooth Failing as properly as a trusted specialist advocate for smaller companies and entrepreneurs. She is also the publisher of Concept of the Day® and month-to-month e-newsletter Significant Concepts for Compact Business® and host of Make Your Company Radio. She has been integrated in the List of 100 Compact Company Influencers for 3 years in a row. Stick to her on Twitter: @BarbaraWeltman or at